India – Israel Relations

The Republic of India and the State of Israel have shared an extensive economic, military partnership. India is the largest buyer of Israel’s military equipments.  Ever since India recognized Israel diplomatically in 1950 relationship between the two have broadened remarkably. With Israel current Prime Minister “Benjamin Netanyahu” visit to India, speculations are the relationship will go upswing. India has not left any stone unturned in honoring the state prime minister.  From breaking the protocol of visiting the airport to greet the prime minister to posting a welcoming gesture on twitter by Prime Minister Modi, are signs of new possibilities of development between the two countries.  The visit marked the celebration of 25 years relation in trade and investment has laid the foundation of co-operation for years to come.

 

India _Isarel Relations

India _Isarel Relations

Amidst of this, the two world leaders held an extensive talk to strengthen ties in strategic areas of defense, Space, agriculture, trade & investments, medicines, energy, cyber security, Movies promotion etc.

The leaders focused on developing more business models on joint ventures and partnership activities especially into defense and also reaffirmed co-operation on research and development in agriculture. Strengthening ties with India will also help Israel to strengthen ties with the neighboring countries like Bangladesh. High level political and strategic engagement is essential to further consolidate Indo-Israel relations to make it more vibrant.

 

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Indian Waste Water Treatment Scenario

Indian Waste Water Treatment Scenario

Indian Waste Water Treatment Scenario

A transition towards a Water secure future is Underway. Not only state and government utilities but also large Indian conglomerates are extending helping hands by investing time and money into addressing Water security challenges.  According to CDP’s global Water Report of 2017, Companies across have committed 23.4bn$ of investment into 1,000 Water and Sanitation projects including desalination, waste water reuse and irrigation.

Indian conglomerate ITC limited has invested nearly 9mn$ in water interventions across India, constructing 10,000 harvesting units and suing demonstration farms to share best practices in soil conservation. Also companies like Colgate, Palmolive, Nestle etc are taking account of investing into water security initiatives.  In spite of this Water is still one of the problematic resources. Having too much or too little directly impacts the bottom line population.

Making fresh water available to the entire population poses to be a great challenge to the Government utilities.  With urban population getting bigger, India is expected to add approximately 400mn population by 2050. This will be adding stress to the supply of water in urban areas. To mitigate this impending crisis, Reuse of Waste Water is claimed to be an alternative for the problem but however, treatment of Waste Water is not new to India.

The Chennai Petroleum Corporation LTD built, a first Waste Water Treatment Plant in 1991. The Waste Water treatment of market of India is slow moving and market driven. The market is expected to grow at the rate of 15% CAGR up till 2020 with overall increased revenue of $6.78 billion in 2020 from 3.3bn$ in 2015. The market scenario has been opening up the possibilities for new waste water treatment projects and inflow of large investments.

The Technology procurement for Waste Water treatment plants have been incentivized by the government in order to help the market develop. The Indian entrepreneurs are taking note of this and are seeking ways to work with government by participating in Waste Water Treatment Tenders and Projects. Waste Water Treatment Tenders are being largely invited from Water Scarce cities like Orissa, Kerala, Rajasthan, Madhya Pradesh etc. Tenders are majorly invited from Construction of decentralized waste water treatment system, Supply of waste water treatment unit, Operation & maintenance activities for water treatment plant, etc.

Apart from this Waste Water is getting strong support from the government policy the most popular flagship initiative of the ruling party  Clean Ganga Mission in Varanasi, Uttar Pradesh is included in the funding stream. The major challenge faced by the sector is implementation of the Waste Water treatment projects.

The central government is providing the initial financing to get the projects off ground. Also by adding revenue generating components such as operation and maintence, employment generation, innovative business concepts etc gives a boost to the viability of the projects and reduces burden on public finance. Moreover, government is also aligning its policy to make Water Treatments as a revenue generating sector.

Private sector and industries have a vital role to play in this by bringing in new technologies, innovations and fundraising initiatives. Along with this there is a need of development of potential project cycle to attract private investments into the sector with signing of the Paris Agreement India has reclaimed its support to the conserve the scarce resources and waste Water reuse very well fits those broader goals.

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Writing an Invitation to Tender

After you qualify the Pre-qualification stage you are invited by the buyer to the next step of tender  called as Invitation to Tender. An Invitation to tender is a formal document issued by the buyer which demonstrates the scope of work of the project and a formal invite to those organizations or individuals to submit proposals in regards supply of those goods and services over a specified time frame.

The Invitation to Tender usually focuses on How, How will you meet the requirements of the buyer. Unlike PQQ the Invitation to tender gives you much room for operations for instance, to attract the buyers attention here you can write

The format of the Invitation to Tender may vary from industry to industry and services.  Some will define the perspective more clearly whereas in some cases it may not be defined as clearly as required

Writing a response to Invitation to Tender

Writing a response to Invitation to Tender

Therefore, to help you with penning down your response to Invitation to Tender we are putting together some useful tips as a guidelines to draft an effective response to Invitation to Tender.

Broadly speaking these are some of the essential thumb rules that as a supplier you need to keep in mind before writing an Invitation to Tender.

  1. Reading the document: ITT consist of certain set format and questions therefore, it is advisable to read the documents carefully understanding the scope of the projects.
  2. Make a your project team assigning each with some work this is help avoid the problem of missing out
  3. Seek clarifications from the tendering authority regarding any ambiguous points contained in the tender document
  4. Once you have started drafting the questionnaire hold regular and progress meetings
  5. Before submission get the proposal read and approved

Getting an invitation to tender does not necessarily means getting a contract award but you have to work as if you are one who will be the awardees’. Follow this basic thumb rules while writing an invitation to tender to make sure to make yourself stand out

For more Bid assistance and advisory you can always write to us at

communication@tendersinfo.com

 

 

 

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Thumb Rules for completing Pre-qualification

The Most important decision a company makes is whether to bid for the contract or not to bid for it. Many companies choose to bid for contracts that they are non compliant with leading misspend of resources and time. Pre-qualification questionnaire are a resourceful tool for the buyers to shortlist the suppliers for the tender invitation in terms of experience.

Suppliers competing for public sector contracts might have out pass  the prequalification stage in order to progress further in the process. The former one becomes the deciding factor whether the supplier is appropriate choice for the project or not.

Pre-qualification questionnaire are a set of series of questions for potential bidders to answer regarding their level of experience, technical abilities and financial information. this information enables buyer to shortlist appropriate suppliers for the project who will then be invited to bid for the contract.

Prequalification questionnaire

Prequalification questionnaire

Pre-qualification questionnaire serve as a great deal of saving time of the buyers by providing them genuinely appropriate suppliers having the relevant experience in successful execution of contracts along with compliant contractors

Prequalification questionnaire may request  details and evidences of your work on following listed ground.

  • Organization details
  • Financial Information including; Bank references, evidences of  company turnover and stability.
  • Staffing information ie;information about the key people involved in contract
  • Evidence of relevant Experience; including references of the customers satisfied with your services
  • Information about technical and professional ability.
  • Polices: including social, environmental, H&S policy
  • Attachments of various key certification
  • Accountability and quality assurance

Completing a prequalification Questionnaire is much like completing a bid proposal. Listed below are some of the thumb rules that could be applied when filling up details for pre-qualification questionnaire.

  1. Read the PQQ questionnaire carefully before filling up the details. The questionnaire includes the information regarding the fonts, modes of presenting your organization etc. Don’t underestimate the detailed information if you have to win the contract.
  2. Provide all the relevant and factual details about your work experience, false case studies and projects may lead to losing the contract.
  3. Always seek clarifications for the terms that are not understood or have a similar meaning with different words. Usually the Buyers make provisions for clarification via e-mails; in many cases a time frame has been set by the buyer to seek clarification. So remember to seek clarification within the given time. It is to be noted that the questions and answers are circulated to all those who are filling up the pre-qualification questionnaire.
  4. Follow the submission Format: The request for submission of the details involves 3 formats i.e., emails, printed copies or e-portals. The buyer may demand submission either in one of those or all three. Make sure you comply with required formats.
  5. Attachments of Key Policies: Always include any policies that are needed. Things like; H&S and sustainability policies are often forgotten about. So make sure your business is policy compliant and if not you can adopt them under your organization.

Completing a pre qualification questionnaire can sometimes feel like an uphill struggle. There can be some sections in the questionnaire that might make completion difficult. But you don’t have to worry there if you don’t have professional pre-qualification questionnaire writing team like ours.

Tenders Info bidding solutions will prove to be helping hand to fill in appropriate details into your questionnaire while you get your hands on running business.

For more such tips and helpful resources you can always write to us at Communications@tendersinfo.com and for TendersInfo bid advisory and assistance you can write to us at  bid.advisory@tendersinfo.com

 

 

 

 

 

 

 

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Essential Tips to Write a Successful PQQ

The pre-qualification stage is a starting point of the bidding process. Pre-qualification questionnaire are a helpful resource for the procurers that help them in excluding contractors that are not suitable for the project.  Therefore, PQQ is a stage of exclusion and not inclusion so, you got to be very careful as to leaving no room for exclusion.

Although the questionnaire is very straight forward, they are very compliance driven therefore, it is important to meet the essential criteria while completing your PQQ. Writing a PQQ should be treated as one of the important project managed by your organization. All the members involved must be aware of their responsibilities and must effectively carry it.

Before you start writing your PQQ these are essential guidelines you need to follow:

  • Read the specifications carefully
  • Make a check list of the essential criteria required for the completion of the PQQ including word count and documents.
Tips to write Successful PQQ

Tips to write Successful PQQ

 

 

 

As writing a PQQ is as vital as winning a contract, we have put together some essential tips that will help you successfully write your PQQ. Here are they;

  1. Getting accustomed to Standardized PQQ:

In an attempt to simplify the process most of the tender authorities are using standardized PQQ format. It includes similar set of questions which makes preparing for them easier for the suppliers. Therefore, familiarising yourself with the standardized PQQ will simplify responding to them.

  1. Putting Things together:

As said above the PQQ documents are straight forward and lengthy with too many questions. Therefore, it is very important to read the specifications carefully understanding what is asked for in the questionnaire. Make a check list of all important supporting documents and information that is being asked in the questionnaire. Make a note of important sections of submissions and additional information mentioned in the document. Ensure all the documents are updated with latest information and are at one place.

  1. Compliance Check:

PQQ are highly compliance driven documents. The essential criterion included in the PQQ documents is that are useful to qualify your compliance are;

  • Previous Experience and projects
  • Financial status of the company
  • Core competencies and Quality standard
  • Policies and procedures

Remember, the marking criteria are strict in the PQQ document so make sure you provide with all the documents that meet the compliance check before submitting the final response.

  1. Don’t Make Assumptions:

The PQQ evaluators will look for silliest of the mistakes in your document to mark you low.  Therefore, you have to make the life of the evaluator easy by providing all the relevant and accurate information. Don’t make assumptions about them knowing things that you do not provide in the response.  They will simply disregard your marks for the question.  Remember Even when you are answering not applicable, clearly outline the reason for answering in brief.

  1. Evaluate before Submission:

Evaluate your document for silly mistakes, things you have not mentioned in the document. Get it proof read by a professional copy editor if needed. Check for corrections in the areas where you have provided evidences of your work see to it that they are updated and matching the specifications. Document full of mistakes are more likely to drop from the race so make sure it is clear and error free.

One useful tip that would like to add about the marking criteria is , The Marking criteria of the PQQ evaluation is very strict. Don’t consider it to be just a Tick box exercise.  As the buyer aims to award the contract to best of the contracts with best of the services. If too many companies are submitting PQQ questionnaire chance are Best 5 among them would be select to bid for tenders. Therefore, it is advisable to stick to questions and provide only information that is asked for you can keep the additional information to be included in while drafting your bid proposal

For more information on bid Assistance and Advisory you can always write us to at communications@tendersinfo.com

 

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What is Tender Management

The dynamics of the business world are changing rapidly compelling the bid mangers to model their procurement strategies to achieve maximum results. With growing business opportunities bid mangers are mastering the art of tender management. They say, the tender process being too time consuming and complex, meticulously planning your time and resources have resulted into positive impact on return on investment and business growth.

Tender management is a process or rather a framework adopted by bid mangers that  invloves a strategic planning.  It can be  defined as a structured process starting from invitation to tender to designing an effective tender response to meeting the authority compliance to wining of contract. It is much more like a defined framework then you think wherein every stage in the process must be right.

Tender Management

Government Tender Management

Government Tender Management

Tender management

The process of Tender management includes;

  • Analyzing of Invitation to Tender: Read invitation to tender several times and note down special requirements if any. The Invitation to tender might contain some set rules and questions so, read it carefully before you start penning down the response.
  • Careful Assessment of Buyers Requirement: The most complex part of tender bidding is addressing the buyers needs and clearly articulating that you can deliver those needs. Understand the specifications thoroughly and persuade the evaluator that you are better than all the other bidders.
  • Designing solutions to meet those requirement: Once you have identified the buyers requirements think of designing the best possible solution for that problem using your product and services. Make sure you demonstrate your product in a way that persuade the buyer that your product is a ideal fit solution to their issues.
  • Bid Writer: An efficient bid writer to draft compelling tender response with a competitive pricing to make your bid stand out.
  • Stick to tight deadlines: Submitting your bids after the deadline will get it rejected from acceptance. Meticulously plan your time and resources that are to be invested in bidding so that you are ready with your proposal before time
  • Attending Pre-bid meetings for clarifications:Always seek clarification in situations of doubts. At times some terms and specifications are complex to understand therefore. it is advisable to seek clarification via emails or pre-bid meetings. Such arrangements are made by the buyers keeping in mind the supplier so, attend pre-bid meetings to clarify your doubts.
  • Feedback: In case you lose the tender always ask for a valuable feedback from the authority to improvise your future bidding opportunities.

Tender management is more like a science where each process is to be monitored carefully and more importantly it is designed by professionals those who know the function inside out and have worked on all the levels of tender.

For any bidding related assistance you can always write us back at Communications@tendersinfo.com

 

 

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How to Win government Contracts

With improvement in the government procurement practices, effective methods of contract management by the suppliers are also gaining importance. The perspective for winning a government contract has undergone a paradigm shift from a simple bid proposal to a planned and constructive document that is to be managed effectively.

The bidding process for government contracts are often rendered to be long, fierce and costly moreover, losing a contract to the competitor is more frustrating for supplier. However, improvising on your capabilities to bid effectively depends on how you correct your wrongs, as there is no instruction manual that guarantees you with winning government tender”.

Working with government organization needs lot of work, it requires that extra efforts to make your business land among those top -notch organizations that are effectively working with government.”

govconListed below are few key best practices that might help you improve your chances of winning government contracts next time you decide to bid for a competitive tender.

  1. Bidding Smartly:

All the tender opportunities that come to your desk are not meant to be tapped. Therefore, one of the good practices that businesses need to follow is to analyses the right opportunities to bid for. Bidding for all the tenders not only lower your chances of winning but also increase your overhead cost and wastage of time and efforts. Hence, it is important to bid for projects that will complement your company’s strengths and assure you with continuous and long-term revenues.

  1. Prevent Pipelining contract:

Prevent pipelining of contract opportunities. It is advisable to put limitations on contract you add to your system. It is okay to have few contract opportunities as it is easy to monitor few then to loosely handle too many. Therefore, once you add up a contract make sure you eliminate other unwanted contract opportunities.

  1. Know your Buyer:

One of the most important thing for the supplier is to know his buyer’s profile thoroughly. It is important for the supplier to take the notice of buyers working as well as procurement process. This will give you a competitive edge to demonstrate your product and services in the way that will best benefit the buyer requirement highlighting your selling point.

  1. Create a Bid document library:

Having a bid library containing information needed to create a bid can help suppliers not only save time but also ensure you provide up-to-date and valuable information in the proposal. The content of the library might differ from supplier to supplier but should contain documents most requested by the buyers and frequently asked questions.

  1. Look for Teaming:

This is one piece of advice for the small and new contractors to find team mates or strategic alliances with the businesses they share a good compatibility with. Teaming up may reduce your risk, extend your experience and give much deeper insights into the industry. Teaming up has becoming an increasing trend today as, most of the procurement organizations undertake teaming up for larger government contracts.

  1. Go an extra mile to meet the Compliance:

The suppliers must stay on the top of the compliance requirement within the industry and ensure that they meet every single one. Checking the compliance needs of the buyers is essential to read the RFP properly before preparing for the bid. Add some a little extra valuable information other than required information to make your proposal stand out in the competition.

  1. Gain industry recognized accreditations:

One of the most important thing buyer looks for is any accreditations that the suppliers hold in the industry. This can be both country specific or globally. Having such extra qualifications can give supplier a competitive edge over other bidders and might increase your chances of winning tenders.

  1. Perform constructive Reviews:

This is one of the best practices followed by the successful procurement organization is to formulate constructive reviews of their proposals. It is advisable to have a team of executives and subject matter experts that will look at the proposals with the fresh eyes and invariably put in efforts to conclude the proposal with constructive recommendations accompanied with every problem.

 

The above mentioned are some of the key elements that the suppliers need to improve his chances of winning the contracts. Therefore, to get started it is important to figure out your areas of strengths and expertise and upgrade it from time to time to increase your chances of winning contracts.

For more details kindly mail us to

communication@tendersinfo.com

 

 

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How are tenders evaluated

Following to the invitation to tender, bidders  submit their responses to the tendering authorities. Tender response may include all the important documents of how the supplier’s services will fulfil the desired requirements of the buyer. Once all the tender responses are received, evaluation process begins, to identify the preferred supplier for the contract award.

The evaluation team now sits for the careful assessment of the bid proposals. The evaluation team is the team of experts that involves; technical experts, financial experts, purchasing experts and if required legal and commercial experts.  To start with, they thoroughly go through the proposal making sure the bid is compliant and all the important documents are properly attached.

As the bid proposals are important commercial documents that are highly organized, they have a uniform pattern. The evaluation process also has a defined pattern and all the bid proposals are evaluated in the same set pattern.

evaluation

A formal evaluation process may consist of the following criteria:

  • Financial Evaluation
  • Technical Evaluation
  • Capability Evaluation
  • Service Evaluation
  • Contract Award

These criteria are then given weightage according to their importance, and each tender response is given score ranging from 0 to 10. 0 represents the lowest score whereas 10 represents the highest possible score.

Financial Evaluation: 

The financial expert of the evaluation team will weigh the benefit of your tender proposal against the entire cost of the tender.  Your financial statement will provide proof or assurance of the financial soundness of your organization. The assesses may consider the wider benefits of doing business with you and the benchmark for excellence.

Technical Evaluation:

Technical assessment represents the response of the bidder towards the technical aspects of the contracts. The technical evaluation scrutinises the capability of the supplier’s product characteristics, availability of key resources, product feasibility, innovations and added value.  On technical background, your bid response should demonstrate how your product can meet the client’s requirement on basis of above parameters.

Capability Evaluation:

This evaluation criteria will evaluate your client’s experience, system management and procedures, resources, claimed manpower, geographical coverage etc. this will help buyer to gauge the supplier’s working process, his strengths and weaknesses against the proposed tender requirement.

Service Evaluation:

The evaluation team will conduct a detailed assessment of the supplier’s services ranging from his experience, resource structure to service delivery model. This evaluation criteria will give a fair idea to the buyer regarding how the mobilization of supplier’s services will meet the buyer’s requirement.

Contract Award:

After evaluating all the received proposals, the team will give its recommendation on each of the received bid proposals and will announce the winner.  Both successful and the unsuccessful bidders are notified with the results. The unsuccessful tenderers will receive a feedback from the contracting authority as to why they could not make up to the contract award. The winner and the contracting authority then set up a meeting to discuss the pre-start-up activity and other negotiations to start with the work.

Once you submit your tender response against the invitation to tender, the contracting authority will evaluate your proposal on above mentioned criteria i.e. financial, technical, capability and services.  All the contracting authority produce a scorecard for all the tender proposals after evaluation this might help you understand where you stand in the evaluation process.   In cases where you lose the contract, you should always request the authority to provide you with constructive feedback. Constructive feedbacks helps you fill your gap areas and improvise on your bidding strategies.

 

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How to Write an Engaging Tender Response

With improvement in the government procurement practices, effective methods of contract management by the suppliers are also gaining importance. The perspective for winning a government contract has undergone a paradigm shift from a simple bid proposal to a planned and constructive document that is to be managed effectively.

“The bidding process for government contracts are often rendered to be long, fierce and costly moreover, losing a contract to the competitor is more frustrating for supplier. However, improvising on your capabilities to bid effectively depends on how you correct your wrongs, as there is no instruction manual that guarantees you with winning government tender. Working with government organization needs lot of work, it requires that extra efforts to make your business land among those top -notch organizations that are effectively working with government.”

 

 

tender proposal

 

Listed below are few key best practices that might help you improve your chances of winning government contracts next time you decide to bid for a competitive tender.

1.  Bidding Smartly:  All the tender opportunities that come to your desk are not meant to be tapped. Therefore, one of the good practices that businesses need to follow is to analyses the right opportunities to bid for. Bidding for all the tenders not only lower your chances of winning but also increase your overhead cost and wastage of time and efforts. Hence, it is important to bid for projects that will complement your company’s strengths and assure you with continuous and long-term revenues.

2.  Prevent Pipelining contract:   Prevent pipelining of contract opportunities. It is advisable to put limitations on contract you add to your system. It is okay to have few contract opportunities as it is easy to monitor few then to loosely handle too many. Therefore, once you add up a contract make sure you eliminate other unwanted contract opportunities.

3.    Know your Buyer: One of the most important thing for the supplier is to know his buyer’s profile thoroughly. It is important for the supplier to take the notice of buyers working as well as procurement process. This will give you a competitive edge to demonstrate your product and services in the way that will best benefit the buyer requirement highlighting your selling point.

4. Create a Bid document library: Having a bid library containing information needed to create a bid can help suppliers not only save time but also ensure you provide up-to-date and valuable information in the proposal. The content of the library might differ from supplier to supplier but should contain documents most requested by the buyers and frequently asked questions.

5.   Look for Teaming:  This is one piece of advice for the small and new contractors to find team mates or strategic alliances with the businesses they share a good compatibility with. Teaming up may reduce your risk, extend your experience and give much deeper insights into the industry. Teaming up has becoming an increasing trend today as, most of the procurement organizations undertake teaming up for larger government contracts.

6.  Go an extra mile to meet the Compliance:  The suppliers must stay on the top of the compliance requirement within the industry and ensure that they meet every single one. Checking the compliance needs of the buyers is essential to read the RFP properly before preparing for the bid. Add some a little extra valuable information other than required information to make your proposal stand out in the competition.

7.    Gain industry recognized accreditations:  One of the most important thing buyer looks for is any accreditations that the suppliers hold in the industry. This can be both country specific or globally. Having such extra qualifications can give supplier a competitive edge over other bidders and might increase your chances of winning tenders.

8.  Perform constructive Reviews: This is one of the best practices followed by the successful procurement organization is to formulate constructive reviews of their proposals. It is advisable to have a team of executives and subject matter experts that will look at the proposals with the fresh eyes and invariably put in efforts to conclude the proposal with constructive recommendations accompanied with every problem.  The above mentioned are some of the key elements that the suppliers need to improve his chances of winning the contracts. Therefore, to get started it is important to figure out your areas of strengths and expertise and upgrade it from time to time to increase your chances of winning contracts.

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