DIRECTIONS FOR COMBATING BID RIGGING IN PUBLIC PROCUREMENT ERA

INTRODUCTION

Bid rigging (or collusive tendering) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods or services for purchasers who wish to acquire products or services through a bidding process. Public and private organizations often rely upon a competitive bidding process to achieve better value for money. Low prices and/or better products are desirable because they result in resources either being saved or freed up for use on other goods and services. The competitive process can achieve lower prices or better quality and innovation only when companies genuinely compete. Bid rigging can be particularly harmful if it affects public procurement.

Such conspiracies take resources from purchasers and taxpayers, diminish public confidence in the competitive process, and undermine the benefits of a competitive marketplace. Bid rigging is an illegal practice in all member countries and can be investigated and sanctioned under the competition law and rules. In a number of countries, bid rigging is also a criminal offence. Bid-rigging conspiracies can take many forms, all of which impede the efforts of purchasers – frequently national and local governments – to obtain goods and services at the lowest possible price. Often, competitors agree in advance who will submit the winning bid on a contract to be awarded through a competitive bidding process.

A common objective of a bid-rigging conspiracy is to increase the amount of the winning bid and thus the amount that the winning bidders will gain. Bid-rigging schemes often include mechanisms to apportion and distribute the additional profits obtained as a result of the higher final contracted price among the conspirators. For example, competitors who agree not to bid or to submit a losing bid may receive subcontracts or supply contracts from the designated winning bidder in order to divide the proceeds from the illegally obtained higher priced bid among them.

However, long-standing bid-rigging arrangements may employ much more elaborate methods of assigning contract winners, monitoring and apportioning bid-rigging gains over a period of months or years. Bid rigging may also include monetary payments by the designated winning bidder to one or more of the conspirators. Individuals and firms may agree to implement bid-rigging schemes in a variety of ways, they typically implement one or more of several common strategies.

Bid suppression

Bid-suppression schemes involve agreements among competitors in which one or more companies agree to refrain from bidding or to withdraw a previously submitted bid so that the designated winner’s bid will be accepted. In essence, bid suppression means that a company does not submit a bid for final consideration. Bid rotation. In bid-rotation schemes, conspiring firms continue to bid, but they agree to take turns being the winning bidder. The way in which bid-rotation agreements are implemented can vary

Although bid rigging can occur in any economic sector, there are some sectors in which it is more likely to occur due to particular features of the industry or of the product involved. Such characteristics tend to support the efforts of firms to rig bids. Indicators of bid rigging, which are discussed further below, may be more meaningful when certain supporting factors are also present. In such instances, procurement agents should be especially vigilant. Although various industry or product characteristics have been found to help collusion, they need not all be present in order for companies to successfully rig bids.

Bid rigging is more likely to occur when a small number of companies supply the good or service. The fewer the number of sellers, the easier it is for them to reach an agreement on how to rig bids. Little or no entry. When few businesses have recently entered or are likely to enter a market because it is costly, hard or slow to enter, firms in that market are protected from the competitive pressure of potential new entrants.
Repetitive bidding.

Repetitive purchases increase the chances of collusion. The bidding frequency helps members of a bid-rigging agreement allocate contracts among themselves. In addition, the members of the cartel can punish a cheater by targeting the bids originally allocated to him
Few if any substitutes. When there are few, if any, good alternative products or services that can be substituted for the product or service that is being purchased, individuals or firms wishing to rig bids are more secure knowing that the purchaser has few, if any, good alternatives and thus their efforts to raise prices are more likely to be successful.

Little or no innovation in the product or service helps firms reach an agreement and maintain that agreement over time. Industry or trade associations consist of individuals and firms with common commercial interests, joining together to further their commercial or professional goals.

CHECKLIST FOR DESIGNING THE PROCUREMENT PROCESS TO REDUCE RISKS OF BID RIGGING

There are many steps that procurement agencies can take to promote more effective competition in public procurement and reduce the risk of bid rigging. Procurement agencies should consider adopting the following measures:

BE INFORMED BEFORE DESIGNING THE TENDER PROCESS

Collecting information on the range of products and/or services available in the market that would suit the requirements of the purchaser as well as information on the potential suppliers of these products is the best way for procurement officials to design the procurement process to achieve the best “value for money”. Develop in-house expertise as early as possible. Be aware of the characteristics of the market from which you will purchase and recent industry activities or trends that may affect competition for the tender. Determine whether the market in which you will purchase has characteristics that make collusion more likely to Collect information on potential suppliers, their products, their prices and their costs. If possible, compare prices offered in B2B procurement.

DESIGN THE TENDER PROCESS TO MAXIMISE THE POTENTIAL PARTICIPATION OF GENUINELY COMPETING BIDDERS

Effective competition can be enhanced if a sufficient number of credible bidders are able to respond to the invitation to tender and have an incentive to compete for the contract. For example, participation in the tender can be facilitated if procurement officials reduce the costs of bidding, establish participation requirements that do not unreasonably limit competition

DEFINE YOUR REQUIREMENTS CLEARLY AND AVOID PREDICTABILITY

Drafting the specifications and the terms of reference is a stage of the public procurement cycle which is vulnerable to bias, fraud and corruption. Specifications should be designed in a way to avoid bias and should be clear and comprehensive but not discriminatory. They should, as a general rule, focus on functional performance, namely on what is to be achieved rather than how it is to be done. This will encourage innovative solutions and value for money. How tender requirements are written affects the number and type of suppliers that are attracted to the tender and, therefore, affects the success of the selection process. The clearer the requirements, the easier it will be for potential suppliers to understand them.

DESIGN THE TENDER PROCESS TO EFFECTIVELY REDUCE COMMUNICATION AMONG BIDDERS

When designing the tender process, procurement officials should be aware of the various factors that can facilitate collusion. The efficiency of the procurement process will depend upon the bidding model adopted but also on how the tender is designed and carried out. Transparency requirements are indispensable for a sound procurement procedure to aid in the fight against corruption.

They should be complied with in a balanced manner, in order not to facilitate collusion by disseminating information beyond legal requirements. Unfortunately, there is no single rule about the design of an auction or procurement tender. Tenders need to be designed to fit the situation.

CAREFULLY CHOOSE YOUR CRITERIA FOR EVALUATING AND AWARDING THE TENDER

All selection criteria affect the intensity and effectiveness of competition in the tender process. The decision on what selection criteria to use is not only important for the current project, but also in maintaining a pool of potential credible bidders with a continuing interest in bidding on future projects. It is therefore important to ensure that qualitative selection and awarding criteria are chosen in such a way that credible bidders, including small and medium enterprises, are not deterred unnecessarily.

When designing the tender offer, think of the impact that your choice of criteria will have on future competition. Whenever evaluating bidders on criteria other than price, such criteria need to be described and weighted adequately in advance in order to avoid post-award challenges. When properly used, such criteria can reward innovation and cost-cutting measures, along with promoting competitive pricing.

RAISE AWARENESS AMONG YOUR STAFF ABOUT THE RISKS OF BID RIGGING IN PROCUREMENT

Professional training is important to strengthen procurement officials‟ awareness of competition issues in public procurement. Efforts to fight bid rigging more effectively can be supported by collecting historical information on bidding behavior, by constantly monitoring bidding activities, and by performing analyses on bid data. This helps procurement agencies to identify problematic situations. It should be noted that bid rigging may not be evident from the results of a single tender.

CHECKLIST FOR DETECTING BID RIGGING IN PUBLIC PROCUREMENT

Bid-rigging agreements can be very difficult to detect as they are typically negotiated in secret. In industries where collusion is common, however, suppliers and purchasers may be aware of longstanding bid-rigging conspiracies. In most industries, it is necessary to look for clues such as unusual bidding or pricing patterns, or something that the vendor says or does. Be on guard throughout the entire procurement process, as well as during your preliminary market research.

LOOK FOR WARNING SIGNS AND PATTERNS WHEN BUSINESSES ARE SUBMITTING BIDS

Certain bidding patterns and practices seem at odds with a competitive market and suggest the possibility of bid rigging. Search for odd patterns in the ways that firms bid and the frequency with which they win or lose tender offers. Subcontracting and undisclosed joint venture practices can also raise suspicions. The same supplier is often the lowest bidder.

There is a geographic allocation of winning tenders. Some firms submit tenders that win in only certain geographic areas. Regular suppliers fail to bid on a tender they would normally be expected to bid for, but have continued to bid for other tenders. Some suppliers unexpectedly withdraw from bidding.

LOOK FOR WARNING SIGNS IN ALL DOCUMENTS SUBMITTED

Bid-rigging conspiracy can be found in the various documents that companies submit. Although companies that are part of the bid-rigging agreement will try to keep it secret, carelessness, or boastfulness or guilt on the part of the conspirators, may result in clues that ultimately lead to its discovery. Carefully compare all documents for evidence that suggests that the bids were prepared by the same person or were prepared jointly.

LOOK FOR WARNING SIGNS AND PATTERNS RELATED TO PRICING

Bid prices can be used to help uncover collusion. Look for patterns that suggest that companies may be coordinating their efforts such as price increases that cannot be explained by cost increases. When losing bids are much higher than the winner’s bid, conspirators may be using a cover bidding scheme.

LOOK FOR SUSPICIOUS STATEMENTS AT ALL TIMES

When working with vendors watch carefully for suspicious statements that suggest that companies may have reached an agreement or coordinated their prices or selling practices. Spoken or written references to an agreement among bidders.

LOOK FOR SUSPICIOUS BEHAVIOUR AT ALL TIMES

Look for references to meetings or events at which suppliers may have an opportunity to discuss prices, or behavior that suggests a company is taking certain actions that only benefit other firms. Forms of suspicious behavior could include the following: Suppliers meet privately before submitting bids, sometimes in the vicinity of the location where bids are to be submitted. Suppliers regularly socialize together or appear to hold regular meetings.

STEPS PROCUREMENT OFFICIALS SHOULD TAKE IF BID RIGGING IS SUSPECTED

If you suspect that bid rigging is occurring, there are a number of steps you should take in order to help uncover it and stop it. Have a working understanding of the law on bid rigging in your jurisdiction. Do not discuss your concerns with suspected participants. Keep all documents, including bid documents, correspondence, envelopes, etc.

Keep a detailed record of all suspicious behavior and statements including dates, who was involved, and who else was present and what precisely occurred or was said. Notes should be made during the event or while they are fresh in the official’s memory so as to provide an accurate description of what transpired. Contact the relevant competition authority in your jurisdiction. After consulting with your internal legal staff, consider whether it is appropriate to proceed with the tender offer.

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5 Reasons Why Bids Fail!

One of the often common questions we are faced with is “why did my bid fail?” Companies bidding for contracts will inevitably encounter failure at some point, but is important to understand the reasons a submission was unsuccessful. Always assuming you have selected an appropriate bid in the first place and priced it competitively, you must then persuade your prospective client that you are a capable organization with the depth of resource, the expertise, the empathy and the solution to meet with their objectives. Let’s have a glance over few points and make a conclusion:

  1. Research your potential customer thoroughly-To make your bid more engaging you must demonstrate a clear understanding of the corporate objectives of your company i.e. what is the rationale behind. Show that you have taken the trouble to understand them and mention their goals often. Provide details of how your products or services will help them achieve those aims, no matter in how small a way that might be. By doing this, you will help yourself to observe the first rule which is to be less generic. Have a Lucid Approach rather than a confusing one!
  1. Follow the Specifications ardently-The specification is your guide to completing the tender and not following it will inevitably result in failure. Make notes and pay attention to specific areas such as word count, font type, layout and style as these often trip companies up. Any aspect which is not adhered to is a potential area the evaluator will use to exclude you. As procurement procedures become more competitive, the contracting authority will look for any reason to narrow down the field, so stick to the specification.
  1. Have Conclusive Evidence-Each point you make within a submission must be backed up with evidence. You must be able to explain exactly how your services will benefit the contract. Without enough convincing evidence the contracting authority cannot be sure of the quality of your bid and you will likely lose out to a competitor.
  1. Do not be More Generic-Whilst this may appear to be self-evident, you will be surprised by the number of bids we read that are simple ‘cut and paste’ or template driven responses. Here the solution is straightforward; stop talking about you and start talking about them. If you mention your own corporate plans more than you do theirs, you are writing a bid that will fail. The more often the reader sees their own name the more they are engaged with the text. Ultimately, the bid is not about you – it is about them.
  1. Not matching the funder’s priorities-As with the eligibility criteria, a common mistake is that organizations apply indiscriminately to a variety of funders, without first checking that the funder’s priorities match the work they want funded. The funder’s priorities are the specific causes and areas of work they wish to fund.  For example, two different funders may each fund projects for the benefit of children and young people: one funder prioritizes sports projects whereas the other prioritizes creative arts.  If a charity working with children and young people applies to the creative arts funder for a sports project, they will not be successful.

 

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India Market Entry Services: Ingress to Business in India

India has already marked its presence as one of the fastest growing economies of the world. It has been ranked among the top 10 attractive destinations for inbound investments. Since 1991, the regulatory environment in terms of foreign investment has been consistently eased to make it investor-friendly. India, with a young skilled workforce, high growth rate and deregulation being undertaken by the government, is set to become an important destination for market entries. But the higher number of competitors and dominance’s of market forces in India makes it difficult for entities to have a hold into the captive forces of Indian Market industry.

Tenders info India Market Entry Services was inbuilt to stop all your barriers and have a valuable market set up which not only helps to lower down the stress of doing business in India but helps it to get done in a virtuous manner. India Market Entry services enables you to understand the Indian market forces by inculcating deep feasibility studies which includes Financial, Project, Market, Economic and other feasibility reports.

Indian market is not set up with only concrete facts and figures which lets to build a base to incorporate the business; But on the other hand as we know that India is a land of building endearment of relationships. Thus India Market Entry services enables you to build strong business relationships in order to have an effective hold of the market forces and let you to have an ease of doing business.

Knowing the business culture and understanding the market trends is a tedious process. In this dynamic business scenario it really becomes tough to have a nick and peck of time and thus to remain updated. India Market Entry Services  helps you to break through barriers, it enables you to understand the business culture, the procedures and the trends. It gives you an advantage by analyzing your business and helping you establish the ideal route to market.

Tenders Info India Market Entry Services stretches its wings to let you get engulfed into the following Services by providing aids into Indian Business Market:

  • Market Intelligence and Industry Analysis
  • Partner Search
  • Opportunity Study
  • Greenfield Set-up
  • Trade Events Participation
  • India Validation Visit
  • Trade Mission Support
  • Company Incorporation & Trademark Filings
  • Location Analysis

Various Sectors in the Indian Market needs a specialization of facts and a build up support to understand the business in a better way. Indian market is sector specific and thus needs a deeper knowledge about each and every sector to know your business flow in the manner as per your vision. Tenders Info India Market Entry Services deep en roots itself in the following business sectors namely:

  • Automotive
  • Chemicals
  • Clean Technology
  • Construction and Mining
  • Health Care and Life Services
  • Information and Communication Technology
  • Marine

And Many More……!!

So in order to have a Better Market understanding and thus creating a right set up of your Business in Indian Market  Tenders info India Market Services ease down your needs to let you have a better and smooth way of establishing business in India.

For More Details Do Visit our Website: https://www.tendersinfo.com/indiaentry/

For any upcoming queries and suggestions do write us on: jatin.a@tendersinfo.com

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Sustainability-An Emerging Global Concern for Business Corporates

Sustainability is an economic state where the demand placed upon the environment by people and commerce can be met without reducing the capacity of the environment to provide for future generations. Sustainable development is a broad concept that balances the need for economic growth with environmental protection and social equity. It is a process of change in which the exploitation of resources, the direction of investments, the orientation of technological development are all in harmony and enhance both current and future potential to meet human needs and aspirations.

Sustainable Development indicates development that meets the needs of the present generation without compromising with the ability pf the future generations to meet their needs. World Commission on Environment and Development (WCED) recognized that the achievement of sustainable development could not dimply be left to government regulators and policy makers. It recognized that industry has a significant role to play in it. While Corporates are drivers for economic development, they are required to be more proactive in balancing this with social equity and environmental protection. The Contribution of sustainable development to corporate sustainability is twofold. First, it helps set out the areas that comprises the companies should focus on: environmental, social and economic performance. Secondly, it provides a common societal goal for companies, governments and civil society to work towards ecological, social and economic sustainability.

Role of Business in Sustainable Development

Trade and industry being an integral part of human society has pivotal role to play in this direction. United nations has already indicated global compact, a strategic policy initiative for businesses that are committed to aligning their operations and strategies with adopted principles. Corporate sustainability indicates new philosophy as an alternative to the traditional growth and profit maximization model, under which sustainable development comprising of environmental protection, social justice and equity and economic development are given more significant focus while recognizing simultaneous growth of corporate and profitability .As a good corporate citizen the companies are required to focus on the following key aspects:

  • Absolute Value Creation for the Society
  • Ethical Corporate Practices
  • Worth of Earth through Environmental protection
  • Equitable Business Practices
  • Corporate Social Responsibility
  • Innovate new technology to achieve Eco-efficiency
  • Creating market for all
  • Switching over from stakeholders dialogue to holistic partnership
  • Compliance of statutes

Sustainability is a merging mega trend and is a measure of good corporate governance. Over the years, environmental issues have steadily encroached on business capacity to create value for the customers, shareholders and other stakeholders. The rise of new world powers has intensified competition for natural resources especially oil and added a geopolitical dimension to sustainability.

Sustainability basically works on the principle of KYOSEI which indicated the principles of living and working together for common good. Leading Sustainability companies display high levels of competence in addressing global and industrial challenges in a variety of areas:

  • Strategy
  • Financial
  • Customer and Product
  • Governance and the stakeholder
  • Human Capital

The emergence of corporate sustainability from being a niche interest of environmentalist and pressure groups to one public. Concerned has in part stemmed from the realization that corporate governance and social and environmental performances are important elements of sustained financial profitability. So let’s keep the three P’s (PLANET, PEOPLE & PROFIT) in sequence to achieve the whelms of sustainability.

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How to Win Public Sector Tender Contracts

There has been a prodigious rise in the field of public sector tenders that has given a concrete impact on Market sectors. The number of public sector contract in compare to small sectors continues to boost as the government has crossed it set target goal of 25% in the given year. Now it wants 33% of all Government spending to go to small firms by 2020.

Earlier it used to be difficult for small firms to big for and get their hands over the public sector contracts. This was due to several reasons mainly due because of lack of cooperation and support from special consultants residing outside, unrealistic leads, no cooperation in feedback delivery and further on.

Several key Pointers that have made it easier for small firms to bid for and win public sector contracts are listed below:

  • Onerous pre-qualification questionnaires (PQQs) are no longer required for low-value contracts
  • All public sector contracts are published in one place.
  • Bidding processes have been simplified and made it much easier to upload.
  • Everyone in the supply chain has to comply with 30-day payment terms
  • Large contracts are increasingly being split into smaller jobs to allow SMEs to bid.

Let us discuss the 10 basic pointers which enable you to have a hold to win the public tender contracts.

  1. Learn More about public sector procurement: As a responsible manager its your ultimate responsible to have a through detailed outlook about the sector you are dealing with.
  2. Find Out About Contracts: Have a check mail on all latest website featuring a view discussion about tenders and contracts to keep you updated.
  3. Highlight your Local Credentials: Make your local market hold so strong enough so that you get a grip over the residential market sector. It is so because councils look for those who have a local market hold.
  4. Build Trust: Public sector contracts tend to be awarded by committee and they are looking to spend public money wisely. Key criteria are quality and value for money.
  5. Qualify your leads:Pitching for tenders takes up lots of time so it’s vital to qualify every opportunity to ensure that you are focusing on those contracts that you are best-placed to win.
  1. Ask for feedback:Ensure you ask for feedback if you’re unsuccessful with a tender. Public sector bodies are obliged to provide you with this within 15 days of your request.
  1. Make your own Shout: Tendering is not just a form-filling and box-ticking exercise; it’s about selling your services. Make a Highlight note of your experienced public sector clients and demonstrate how you have sorted them.
  1. Be Prepared Totally: Make a strong hold of the principle document before you are beginning with process. Ensure to have a good record of the adequate health and safety.
  1. Ensure Specialist Suggestions: There are various fields which require the suggestions and recommendations of various experienced specialist. Ensure to have a lucid flow and recommendations in loop.
  1. Make an Eye on Local Specialist Tenders: Get updated enough with the local specialist tenders to find much more about new upcoming detailed tender opportunities

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5 things you should know about Dubai Expo 2020:

Dubai is gearing up to host the most ambitious World Expo in 2020. This will bring together 120 nations and an audience of 25 million. There are lots of interesting things about this once-in-a-lifetime event that is set to enthrall its visitors with spectacular architecture, global culture and latest technology for a better tomorrow. Dubai Creative Clusters Authority (DCCA) is looking at empowering the creative communities to shape the future of Dubai. It is also ensuring robust infrastructure, Business friendly regulations, and entrepreneurship empowerment.

  • Starting From October 2020 to April 2021, for 6 Months Dubai Expo will host hundreds of countries, companies and people who bring insight into possibilities in the spheres of opportunity, mobility and sustainability.
  • Expo 2020 is the 3rd largest global event in terms of economic impact after Olympic Games and FIFA World Cup.
  • Dubai Will Host 120 Countries and close to 25 Million Visitors for 6 Months During the event. This is going to create a history in itself and Dubai Government is totally charged up to create and built a new record.
  • Expo 2020 has a volunteer programme that involves more than 30K Volunteers representing wide range of Nationality, Age and Culture. This represents one of the largest volunteer base for any of the event. It requires huge database management and also efficiency to cater the needs for one and all.
  • For the Expo Dubai government has built a totally new city known as “Dubai South” Once completed, Dubai South will represent the thriving living and commercial side of the city. It will be one of the busiest and fastest economic growing cities of the world.

So be a part of this magnificent event by investing in tenders and projects floating around in Dubai Expo 2020. The Expo 2020 is bringing with it a plethora of opportunities to set you back with high sets of economic and profitable market standards. This Expo will enrich your market stand to make it more viable and concrete.

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Indian Solar Auction Capacity doubles its hold to boom Tenders and Bids.

India is progressing towards a sustainable development phase and moulds itself towards catering the needs of future generation. Solar Energy being the prime effective source to support sustainable development has given a boom in this regard.

Keeping in assent its affirmative aspects there has been wide scope of development in field of strengthening solar energy projects and its usage in our country. Aiding to this aspect there has been a tremendous enhancement in government tenders information. India has auctioned 2GW of solar projects in August 2018. This was probably the highest auction activity in relation to solar tender opportunity and it embarked to create a history in itself.

The auction activity in regard to renewable energy tenders in the month of August recently has boosted to almost a double capacity as compared to the month July, which saw the highest rate in the year with 6GW of solar projects been auctioned in relation to Indian government projects. Approximately 1.7GW of solar projects were tendered in August 2018 which supports to a notable mark of 34GW of Solar Project tenders. According to Ministry of New and Renewable Energy (MNRE) total target of 2018-19 was of about 30GW out of which 21GW has already been tendered in the month of August. The Karnataka Renewable Energy Development Limited (KREDL) tendered 200MW of grid-connected solar photovoltaic (PV) projects to be developed across 10 talukas of the state

Technical Bidding has also flared up the most in field of Solar tender opportunity being 1200GW solely of the total 2190 bids all together. This was done keeping in mind the persistent scarcity of transmission connectivity, plaguing renewable energy projects. The nation’s increasing renewable energy capacity has recently prompted a number of states to propose deviation charges anticipating challenges in integrating intermittent renewable onto the grid. The tremendous growth in government tenders activity has created a glint image of India globally to set up a mark of target and achievement unbeatable.

But, the high interest shown by bidders this time around is the silver lining for implementing agencies, and something valuable to boost the spirits of the industry.

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5 Reasons a Review can augment your Tender Submission

One step that is often overlooked in the tender writing process is the review and the Final stage that totally is the most pivotal one:

Reviewing a tender submission proves to be the most tedious task as the total Nub of the Tenders Documents resides on it. If your draft document is not lucid it gives an uncertain purview to your Tenders, Bids and deviates the sole purpose of the Government Projects. Having another person reviewing your tender document responses ahead of submission is crucial for many reasons as it totally affects the bid document and its effective meaning.

Therefore let’s have a glance at the five main reasons a review can be beneficial in winning you a contract and improving your success rates to a higher level.

  1. You might be non-compliant– Bid and tender submissions often include various Excel spreadsheets, and supporting documents along with it. Generally our tender document is uploaded via online portals and hence there arises a situation of things getting unticked. Being a project manager it roots the sole responsibility to overcome a situation where a slight minute failure leads to ultimate top down of essence of the tender document.
  1. Improving the Standard- He is the one best at who can review it to that level where your document signifies to a standard mark up and quality. A reviewer who can point out the critical points proves to be more significant to make your tender document more impact. Ultimately this could make a difference of a few marks; and this could be those few marks that are between you and your main competitor.
  1. Thinking from the evaluation’s Standpoint- A review can cross check that you have responded to the tender in the way it intends and whether it can grabs the actual realistic view of it. The main aim is to put ourselves to evaluation’s perspective which emulsifies the viewpoint and helps to identify what the buyer is looking for.

  2. You can’t see the wood for the trees- Small slips which tends to be the main crux of the tender document proves to be very noteworthy and essential. You being a Project Manager need to identify the areas which are too minute but their effect to the tenders are vulnerable.
  1. Do not deviate from the actual essence– Let your tender document draft be unambiguous and effective enough to transfer the exact meaning and its purpose to reader’s mind and can make a concrete image of itself.

Therefore in order to create a robust impact of your draft tender document on market economy it entirely becomes predominant to have a unambiguous tender document with a thorough review attached towards it.

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Getting your Holiday Covered

Summers are considered to be the best month for annual leaves. Your bid team would like to binge on them and leave for the holidays. On the contrary summers tend to be quiet busy month for planning procurement. With the start of the new financial year large contracts and tenders are out for the suppliers to profit their business with.  Many authorities look to mobilize contracts by requesting for the responses so that they can enter the new financial year with full swing

Therefore, with fast approaching summers, it is necessary for the teams to ensure they have got their holidays cover before hand to avoid inconvenience.

So this a special post for all those who are planning to binge over holidays this summer guiding them to how they can plan their contract pipeline and enjoy stress free holidays.

Getting Your Holidays Covered

Getting Your Holidays Covered

  1. Procurement Cycles: As we discussed above, Authorities tend to float tenders earlier at the start of the month as new strategies are into planning. So it is necessary to track the procurement cycles of your industry. Ensure you are having well managed your contract pipeline ahead of time in order to avoid staff shortage when a amazing contract opportunity lands on your desk.
  1. Avoid the Strain of under staff: Becoming Under staff can happen too quickly, it takes only few members from you bid team to leave for the annual vacation. In order to reduce this stress, we would suggest having a bid library. Bid library is a collection of previous tender documents, company information, and relevant policies. Bid library can come handy while drafting your response that have scored most marks in your previous submission. So you have strong material to refer back.  This comes handy when you have limited staff at your dispense.
  1. External Bid Writing Support: You can render the support of an external bid writing firm while your team is off to their annual leave. These firms always work on off projects and are flexible in their approach. Therefore, undertaking help of external bid writing firm is also of great help.
  1. Monitoring your Contract Pipelines: As among the busy periods or holiday month ensure that you are on the top of your contract pipelines. You should be aware of your in-house capabilities to deal with the forth-coming bids and any potential opportunity those lands on your desk at the last moment. Therefore, make sure you are updated with all the procurement schedules and cycles, Contracts coming towards their end dates and Having a bid library at the hand to refer back when in need.

With only few weeks remaining for the companies to shut their doors and employees to leave for their annual break. It is high time to ensure that you have your holidays covered for any tender or bid submission.

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What is your Social Offering?

With the introduction of the Social Value Act 2012, the public and the local authorities are now obliged to consider the social value of the work that their contract generates. The Act clearly dictates the contracting authorities to include questions by which the bidders can demonstrate the social value that will be delivered by them for the well-being of the community if awarded the contract. And with the enforcement of the act high-value contracts have started to include social value questions.

Initially including social value responses in your tender may seem an easy job, however, suppliers have not been able to clearly interpret the social value questions. Social Value is all about the buyer gaining the real rate of return on investment in your organization. Social value  often includes questions that are broader it includes 3 major sections;

  • The Social Benefit
  • The Economic Benefit and
  • The Environment Benefit
Social Value and Tender Response

Social Value and Tender Response

Recently the buyers have gone much beyond the general overview of the social, economic and environmental benefits and ask for something that is more measurable. Social value questions might appear a little confusing but once you understand them well they become a lot easier to answer. The phrasing of the questions might seem tricky but all comes down to the same bottom of  Quality assurances.

Social Value offering offers local contractors an edge over the non-local contractors. Having a local presence helps you to secure your contract with numerous social benefits that may be difficult for a non-local contractor to realize.

As we discussed above the Social Value questions involve Social, Economic and Environmental benefits that your company will deliver if awarded a contract. If you are a supplier hitting your head thinking about the possible response we below discuss some of the guidelines to include the social value response in your of the contract.

 The Social Aspect: The social aspects relates to the local community and the people in it. How your company can benefit the local community. Here are some potential areas you can talk about)

  • Engagement activities for the local community
  • Working with schools, Charitable Trusts, Volunteer Programs
  • Helping social and Activist groups and
  • Supporting the people in the area

The Economic Benefit: The Economic Benefit aspect relates to the employment opportunities your company will generate for the local suppliers or contractors. Here are some of the potential areas you can talk about when responding to economic benefit.

  1. Employment Opportunities
  2. Apprenticeship Programmes
  3. Making use of local Supply Chain
  4. Investing in the growth of Local Business etc.

Environment Benefit: Environmental responses require you to show how your company will benefit the local environment to help keep it away from damages throughout operations. Aspects of this response may already be part of your company’s environmental policy, which should be referenced where relevant.

Environmental aspects of social value:

  • Saving energy where possible
  • Recycling
  • Working to reduce the carbon footprint
  • Use of eco-friendly goods etc

 Social value responses must include some realistic commitments that you can deliver. Be specific in your responses while quantifying the number of opportunities you will create and how can they benefit the local group. Often the authorities may hold you for the commitments that you promised to deliver and failed this will have a costly impact on your business in long-term.

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