Tips for Bid Managers Working from Home during #Covid 19

As the world sweeps during the COVID-19 pandemic, many industries are being hit hard by this disruption. To maintain social distancing and self-isolation the government appeals to companies around the globe to roll out obligatory remote work that is giving their employees work from home to ensure that the employees are safe.

From the UK to the US, Japan to South Korea are encouraging employees to work from home while keeping their routine tasks on track while minimizing the probability of infection.

In the last few days Global companies like Google, Microsoft, Twitter, Apple, Amazon have made it compulsory for their employees to work-from-home.

Amid the spread of Covid-19 Bid/proposal managers have busy and chaotic working schedules. Efficient use of time management techniques can help improve performance and reduce stress levels.

Here are some tips for Bid Managers on how to find perspective and a sense of balance as you prepare to work within the confines of coronavirus quarantine:

Develop a remote working roadmap for your business:- Firstly analyze the attitude to remote working in your organization, where are you currently at and what needs to be done to qualify fully workable conditions. Do you have the necessary infrastructure in place? As a bid manager, you need to keep a necessary check of whether your employees are equipped with devices that can access the network remotely? Map out the full landscape as it currently is.

Maintain a Detailed Planner: Consider keeping a planner to map out what each day should look like, What tasks do you need to complete for your current assignments? Which coworkers should you virtually check-in with, and when?

Revisit that long-forgotten project: Somewhere in the deep, dark depths of your computer’s file system, do you have an unfinished project? If so, then you might want to use this time to dust off the files.

Video conference with your Bid Team: Technology allows managers and co-workers to talk about any circumstances without coming into contact with each other, through digital sites. These digital products are widely available and will help enhance your Bid team to work effectively.

Bid remotely and win together: Wondering how you can submit quality bids during self-quarantine? We have the answer for your problem on how challenging it can be to work on submitting bids during COVID-19 quarantine. For times like these we have a Bid Management Software which allows a bid manager to have the entire bid process on a single repository. Join our exclusive webinar ‘Learn how to win more bids by staying connected with bid teams in the times of lock down’ on 14th April and learn more about how you can target and win more by submitting quality bids.

As a proactive measure to help the government find suppliers of essential medical emergency related products and equipments TendersInfo as a part of Public Procurement domain has initiated a special dedicated page for Covid-19 Procurement Supplies: We are “Calling all suppliers – Help Governments combat Coronavirus disease” which would serve as a help page for governments procurement officers with needs to make Covid 19 related procurements faster and accessible. As a Bid Manager it’s your opportunity to Bid for the opportunities for #Covid 19 Tenders:

Disposable N95 masks
Nitrile gloves
Gowns
Disposable surgical masks
Vinyl gloves
Bottles of hand sanitizer
Medical Mask
Mask Respirator
Goggles
Face Shield
Aprons
Personal Protective Equipment
Laboratory Testing
ICU Beds
Hospital Beds
Covid 19
Quarantine
Disinfection services

We understand that you must be missing your daily routine of no morning shuttle , no stopping by your co workers’s desk to say hello, no lunch at your favorite restaurant around the corner from your office — the daily routine is feeling much different for many workers as the world works to contain COVID-19.

But remember as a Bid Manager it’s on you to bestow and lay out clear communication and sometimes it might also be difficult to keep up the team spirit and morale as It’s easy to be stressed out or depressed these days, but If as a bid manager don’t forget to acknowledge that there is stress and difficulty but your job is to be a cheerleader for the team during this difficult time.

It’s an incredibly roller coaster situation for us. Take care of yourself and others, and remember to wash your hands!

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Covid – 19

The new coronavirus (Covid-19) is spreading fast. The World Health Organisation (WHO) has declared it a pandemic.

WHO is working 24/7 to analyse data, provide advice, coordinate with partners, help countries prepare, increase supplies and manage expert networks. Due to limited access to supplies such as gloves, medical masks, respirators, goggles, face shields, gowns, and aprons. WHO calls on industry and governments to increase manufacturing by 40 per cent to meet rising global demand. WHO also launched the #SafeHands Challenge to promote the power of clean hands to fight the coronavirus.

As the coronavirus reaches more than 100 countries the top 10 worst-affected countries by #COVID19 are China, Italy, Iran, Spain, Germany, USA, France, South Korea, Switzerland, United Kingdom (UK).

Since the start of the COVID-19 outbreak, prices have surged. Surgical masks have seen a six fold increase, N95 respirators have trebled and gowns have doubled. WHO is working with governments, industry and the Pandemic Supply Chain Network to boost production and secure allocations for critically affected and at-risk countries. WHO has so far shipped nearly half a million sets of personal protective equipment to 47 countries.

Due to the reach of global health challenges, no single country or agency can work alone to tackle these situations. Multiple international agencies such as Multilateral Agencies, Bilateral Agencies, Non-governmental Organizations and institutions help shape global health policies and fund, implement, and evaluate programs.

Multilateral Agencies like the World Health Organization, World Bank, United Nations Children’s Fund are the organizations that were created with the aim to unite countries in the common goals of tackling disease and achieving better health globally.

Similarly bilateral organizations such as Centres for Disease Control and Prevention (CDC) and United States Agency for International Development were established as a government agency or not-for-profit organization that is based in a single country and provides funding to developing countries.

As a business, we promote public procurement worldwide and if you are one of the suppliers reading this blog click on the link and bid for the opportunities for #Covid 19 Tenders:

Disposable N95 masks
Nitrile gloves
Gowns
Disposable surgical masks
Vinyl gloves
Bottles of hand sanitizer
Medical Mask
Mask Respirator
Goggles
Face Shield
Aprons
Personal Protective Equipment
Laboratory Testing
ICU Beds
Hospital Beds
Covid 19Quarantine
Disinfection services

Be SMART & inform yourself about #coronavirus by following the necessary steps laid down by The World Health Organization:
Follow accurate public health advice from WHO & your local health authority
Follow the news on latest coronavirus updates
To avoid spreading rumours, always check the source you are getting information from
Don’t spread rumours

Learn more to Be READY for #COVID19.

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Trump’s visit to India the Land of Opportunities

#Namaste Trump to one of the largest markets in the world.

im blog image 2 Uploaded by: Ministry of External Affairs

President Donald Trump arrives Monday in a country of billion opportunities.

It’s going to be a trip that will create attention and will activate hopes for a significant trade deal between the two countries.

During his two-day visit to India, Donald Trump will be contemplating to enter and have approach to India’s massive middle-income consumer base, US companies are looking at expanding to export business should be looking at the Indian consumer market and its dynamics now, which is about 400 million from a total population of about 1.3 billion which could be considered as exciting news for American exporters.

India will achieve success in the enterprise segment of small and medium businesses (SMBs), especially in emerging sectors such as agriculture, battery manufacturing, renewable energy, pharmaceuticals and biotech.

“The world’s most valuable resource is no longer oil, but data” – The Economist

& India is about to give rise to prodigious data ‘new oil’ — in large quantities. India is constantly noticing undivided growth in mobile data fueled by low-cost connectivity enjoyed by 800 million users. Even Facebook and Google, the US tech giants, are earning worthwhile profits using Indian data. In the coming years, to generate jobs and wealth in their country in activities such as artificial intelligence (AI), robotics large number of US firms will be desiring to have these Indian statistics, facts, figures to generate jobs and wealth in their country in activities such as artificial intelligence (AI), robotics.

India Market Entry Services The place to help you start or grow your business in India, offers you a personalized bundled view of India market entry recommendation services to overcome complications and facilitate strategies for your smooth entry in the Indian market.
On the 2nd day of his trip Tuesday US President Donald Trump will be meeting a group of about a dozen Indian CEOs and amongst them will be those who have made funding in the manufacturing sector to create jobs in America.
As India represents a positive scope for market research for overseas investment and is taking necessary steps to attract more foreign investors.

An Overview of Indian Market :
There are multiple fruitful reasons for investors to trade in Indian market :

IM blog image
→ World’s largest Youth country by 2020 : According to market research every third person in an Indian city today is a youth. The population in India is usually between the age-group of 15-34. By 2020, India is set to become the world’s youngest country with 64% of its population in the working age group.

→ World’s fastest-growing economies : India offers a diverse and dynamic market, and therefore the challenges and opportunities vary, depending on the sector and business model of global firms. With a constantly rising growth rate, several of the strongest industry and agriculture markets worldwide and important exports and imports, the nation is now considered as one of the fastest-growing economies in the world and could become the world’s first power by 2050.

→ Robust Demand : India has a robust and well regulated financial system. India’s banking sector is strong and with top quality balance sheets, high levels of competition and strong corporate governance which becomes fascinating for the investors to trade in India.

→ Attractive Opportunities : Rising affluence is the biggest driver of increasing consumption in India. India’s consumer story will be led by its 129 mn urban mass consumers. Segments like affordable houses, hospitality and warehousing are growing at a fast pace in India, presenting wider opportunities for Investors.

→ Increasing Investment : Centre of global maritime trade to move from the Pacific to the Indian Ocean Region. India and China will be the largest manufacturing hubs of the world by 2030. In the next five years, India will have greater economic influence across the Asia-Pacific Region. Private consumption to be four times by 2025. Increasing impetus to develop infrastructure in the country is attracting major global investors. The sector is one of the largest receivers of FDI inflows in India.

→ Growth in Technology : India has become the digital capabilities hub of the world with around 75% of global digital talent present in the country. With the advent of new technologies, leading Indian IT firms are continuously expanding their product offerings and adding artificial intelligence and block-chain-based developments and creating research and development centres in India. India is also gaining prominence in terms of intellectual capital with several global IT firms setting up their innovation centres in India. Many large global companies target India as a prospective destination to expand their business because of its large consumer demand, bringing with them new technology.

→ Rising consumerism : Modern lifestyle has led to an increase in the demand for safe and hygienically packaged consumer goods. Indian consumer market is expected to become the world’s third largest consumer market by 2025.

Growth in the purchasing power of individuals and the organized retail segment. Government is taking steps to promote this segment in the Indian market. It recently sanctioned 42 mega food parks, 228 cold chain facilities, and 10 food labs for testing in India. Introduction of online grocery portals and hyper-local delivery services have led to an increase in the demand for processed food. The market for food machinery is expected to reach ~USD 51 billion by 2024-25. Total consumption of the food and beverage segment is expected to reach ~USD 1.2 trillion by 2025. The sector is expected to receive investments of up to USD 33 billion and generate employment of up to 9 million within the next 10 years.

How can we help?

→ Recommend an entry plan into the Indian market based on current industry trends and competitive dynamics.
→ Determine likely strategic partners i.e. agent/distributor agreements, licensing, value added resellers, technology transfer, buy back arrangements and joint ventures.
→Facilitate introductions and meetings between the client and individual.

We offer a sophisticated combination of consulting, financial, business and industry experience – a result-oriented advisory solution, instrumental in constructing your best market entry plan. This involves helping foreign companies prepare for market, identify suitable target markets and consumers, funding and market entry support via direct export, trade shows, distribution, acquisition or direct investment.

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TendersInfo India Market Entry Services

Tendersinfo India Market Entry Services was inbuilt to stop all your barriers and have a valuable market set up which not only helps to lower down the stress of doing business in India but helps it to get done in a virtuous manner. Knowing the business culture and understanding the market trends is a tedious process.

So in order to have a better Market understanding and thus creating a right set up of your Business in Indian Market. Tendersinfo with India Market Entry expert team ease down your needs to let you have a better and smooth way of establishing business in India.

Our expert’s services include opportunity assessment, feasibility studies, partner (Joint Venture, distributor, vendor, licensee, and franchisee) identification, M&A advisory, competitor analysis, price benchmarking, location identification, technology collaboration, assistance in greenfield establishment, organizing India validation visits and b2b networking events.

TendersInfo India Market Entry Experts stretches its wings to let you get engulfed into the following Services by providing aids into Indian Business Market:

india entry services img
1. Market Intelligence & Industry Analysis : We can help you with studying In-depth research & analysis of your target sector in Indian Market.

→ Identify Gaps & Opportunities in Indian Market.

→ Apprise on regulatory aspects, trade and non-trade barriers specific to client’s target industry

→ Present a detailed Trade Advisory report.

2. Opportunity Study : We offer and provide opportunity assessment reports on sectors of interest as well as intelligence updates along with regular updates on relevant regulatory changes.

3. Partner Search : Identifying Indian companies and assessing and interest accompanied by presenting a summary report which includes detailed profile of the shortlisted companies based on one to one discussions & internal evaluations.

4. Location Analysis : To help the companies with shortlisting the potential manufacturing/office locations based on the requirements provided by the client and advice on most suitable site alternatives along with details such as gross rental, availability, normal Lease terms and structures and lease tenor.

With this information we also provide the complete assessment regarding the Advantages and Disadvantages of setting up in a Domestic Tariff Area vis-a-vis Special Economic Zone
Tax incentives/grants available from the local government for setting up of manufacturing facilities.

5. Greenfield Set-Up : Through Greenfield set-up through our services we will help you to submit, co-ordinate and expedite all relevant government building and manufacturing statutory approvals.
→ Project monitoring and tracking to make sure that the strategies and plan of action that is decided remains on schedule
→ There will be a single Point contact in India with a designated person for all your queries
→ Recruitment and selection of staff including senior management and with providing you with local representation wherever necessary
→ Liaising with contractors and vendors
→ Review and advice on office lease agreement
→ We can assist with negotiation of vendor/contractor price and payment terms
→ Attend weekly teleconference progress meetings

6. Trade Events Participation : Tracking important industry events and apprise regularly
Attend and participate on behalf of clients.

7. India Validation Visit : Develop meetings plan & submit detailed itinerary
→ Accompany the companies to meetings
→ Prepare Call Reports

8. Company Incorporation & Trademark Filing : Our expert’s services also included with assisting the companies with the registration and permission from Reserve Bank of India (if applicable)
→ Liaising with the Registrar of Companies (ROC) towards filing an application for incorporation of a Company and x Obtaining certificate of incorporation
→ Immediate Business Compliances including obtaining PAN (Permanent Account Number), → TAN (Tax Deduction Account Number), Service tax, VAT(Value Added Tax), IEC (Importers Exporters Code) and Excise Registration
→ Opening of Bank Account
→ Advice on trademark clearance search and filing of each trademark application

Our India Market Entry expert’s services are a sophisticated combination of consulting, financial, business and industry experience – a result-oriented advisory solution, instrumental in constructing your best market entry plan.

You can visit our Website : https://www.tendersinfo.com/indiaentry/ and Talk to us, we would be happy to help you and assist you with a personalized bundled view of India market entry recommendation services to overcome those complications and facilitate strategies for your smooth entry in the Indian market.

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Know how this construction bidding software helps construction companies win more Bids.

Before moving on with what and how our construction bidding software can assist bid managers and bidding team. Let us first discuss what a bid actually is. A bid is a procedure where one company considers purchasing the services of a vendor. To simplify this process lets understand that there is a government agency that invites companies to submit bids on a project. Many companies then start preparing a bid document, which discusses what the company would be able to provide, their timeline, and, of course, the cost.

So if we need to sum up in a sentence, we can say that “It is everything from ensuring compliance, to responding to questions”.

The role of a bid manager is that he will prepare the supporting documents, model answers and case studies of previous contracts. These can be work-shopped and quality assured in order to guarantee the strongest possible bid.

Once a PQQ or ITT is released the bid manager will assess the company for compliance and begin gathering all the required information to respond to the questions. Following this the submission can be completed.

Construction Bids Process:

Tendering and bidding is an integral part for the construction companies procuring building contracts. But whether you’re participating in construction bids for global construction or a small local builder, you’ll find problems as the process for construction bids is long and even risky.

First let us understand what process does the construction companies have to go through for bidding in construction bids. The company will first have to prepare a construction bids template or construction bids sheet, with the required document on which construction companies present their formal bid in their effort to win a project.

In the conventional method of the construction bids the process for the construction companies starts with selecting a contractor or an architectural firm to develop a design for the building or project. Once that design is completed and approved by the client, the architect then puts the design out for bids. While the architect may want to know more information about a contractor than just their price, the price is the primary reason for the selection of most primary contractors.

However, the process does not end here. A bid manager will have to further follow up on the bid and, regardless of the result, will request feedback in order to improve future bid submissions.

As a Bid manager he will have to ensure the smooth running of the bid for a project within the stipulated time and financial framework, and cope the relationship with the client. Bid managers have to work in synchronicity with a bid director, specialists for the construction bids create and manage the bid for a project.

With responsibility comes accountability that a Bid Manager he is liable for such as:

~ Carry end to end responsibility from the receipt of the proposal to the closure of the bid
~ Proposal Planning and Tracking
~ Provide Response Strategy
~ Obtain necessary approvals required for the bids
~ Overall Coordination for strategic decisions & directions
~ Participate in proposal defense
~ Participate in contract review
~ Ensure knowledge capture and updation of repository
~ Ensure transition to delivery with sign off in case of win
~ Responsible for production of the bid, integrating technical and other sections of the document
~ Responsible for the final version of the proposal

As a Bid Team the Bid Managers have to:

1. Provide support in proposal planning, tracking and identification of risks
2. Provide support in preparing & review estimates efforts
3. Review proposal for alignment with the acceptance criteria

The problem in this situation is that as a bid managers you may find there comes a point when you simply can’t deliver anymore. Your brain becomes slowed by the persistent intimidation of meeting deadlines and fulfilling your concerned clients, and regardless of how many wins you may be securing because of working on semi-automated, person dependent, un-synchronized tools. With fewer resources than usually required. Needless to say, bid teams are always stretched and stressed and unquestionably there is a limit to how much of yourself which you can pour in to your job before the cracks start to show and rifle through:

-Deadlines
-Coordination with your bid team
-Decisions of Bid/No Bid (Go/No-Go decisions)
-Coordination and Timely receipts of required Documents
-Documents from multiple sources
-Managing Change
-Review

Your Bid Desk is getting exhausted with just coordination and follow-ups, change the KRA and see the results.

What if the construction companies have a possibility to change Bid Desk KRA from submitting bids to submitting “winning” bids? With the help of a construction bid management software? Of course, it’s the sales manager’s KRA to win the deal but the Bid Desk can play a vital contribution in assuring he gets there and in the process deliver greater value to the organisation.

However imagine having a construction bidding software that is a digital RFP-response platform for B2B turn-key solution that will bring together all your processes and data related to – bids, pricing, and competition into a single, integrated, repository platform, consisting of all the below features:

Increase Bid Team Productivity- No more wasteful efforts on document retrieval, follow ups or chasing approves. Have every member of the Bid on the same page.

Digitization + Analytics- Digitize your Bid Processes and exploit analytics both from a single integrated platform.

We help you win RFPs & Tenders- A synchronized, intelligent platform that can handle your entire ‘RFP -to- Approval Process’.

Improve your deal win rates- Brings all your deal win rates and pricing data into a single repository and helps you to derive powerful insights that help you make a deal winning decision.

Better Business Controls- Ensure deal assessment and compliance is long available even after the deal is sealed.

A construction bid management software that will offer process trails, revisions, reviews which can help you keep a proper track and history of all bids.

↣This construction bidding software will help you to save your time from deluge spreadsheet. Assign, contribute, review and consolidate the solution and pricing as per the customer format. All the participants work on a single, integrated structure. Make last minute synchronization and validation a thing from the past.

↣Get clear visibility of Bid status and progress. With multiple teams working on a bid, visibility, early warning and prompt communication play a key role.

↣Find all your approvals, revisions and justifications. You will now with the help of the bid management solution will never have the need to ask questions like “When was this discount approved?” “By whom?” etc.

A construction bidding software will be your one stop solution for all your problems that will succor in manual and traditional bid management process because making improvements in the bidding process will not only reduce costs and time delays. It could lower the risks of clients paying over the odds for projects and help boost the profitability of construction companies. A much simpler and an easier way to reduce the time to develop your commercial bid – from weeks to days. So why wait ? Unlock the opportunity of winning more bids with our construction bidding software !

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4 Pointers for First Time Bidders

Attending your first auction can be really exciting, but it can also be overwhelming for many first-time bidders. After all, there’s a major difference between bidding on an item versus purchasing it directly. To ensure that your first auction experience is an enjoyable one, try these expert auction tips:

1. Be Diligent and Focused

Auctions are pretty popular, and it’s not uncommon to find yourself competing with hundreds of other buyers for the same piece of property. The important thing to remember is not to let the other bidders distract you from your goals. Stay focused on the auctioneer, bid consistently and don’t worry about what the competition is doing.

Even though your first auction can be exciting, it’s important to stay within your means when bidding. You should set a hard limit on any piece of property that interests you and stick to it. So if you find that you’re being outbid on your favorite piece, just cut your losses and wait for something else to come along.

2. Have a Better Scrutiny and Research

Auctions move fast and it’s important to come prepared with a list of properties that interest you. Many times, you can find a comprehensive list of all of the properties up for sale on the auction house’s website, and you should try to learn as much as you can before making a bid on it. If you don’t do your research, you could end up missing out on some really great deals.

3. Don’t Jump into something too precipitously

Winning an auction is all about knowing how to play the game. Don’t feel obligated to start bidding as soon as the auction opens. Other people will do that for you. Wait to see how the bidding progresses and save your offers for later in the game. You’ll give your arm a break and save yourself a lot of stress.

4. Always have correct and precise information.

Before coming into conclusion or drawing up your remarks towards any auction it’s advisable enough to have real time information. The real estate market is too dynamic; hence it requires the accuracy in information before drawing up to some conclusion.

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How to Manage your Bid Process Effectively

Your first glance at a PQQ or tender can often leave you overwhelmed, and wondering “Where do I begin!?” There are, however, a number of steps you can take to manage your bid effectively to ensure it is fully compliant, well written, and gains you the most marks.

1. Select the Right Projects to Bid

You don’t have to bid on every job you come across. Winning jobs your company can’t adequately perform can be just as costly as not winning them. Remember, it is never too late to abandon a bid you are working on. For example, let’s say you have purchased plans, attended the pre bid meeting, done your takeoffs and started taking subcontractor pricing. Once you start crunching the numbers you realize that your company won’t make a reasonable profit if you were to win the contract.

2. Visit the Site and Attend Prebid Meetings

Having a good understanding of the existing site conditions can eliminate problems down the line should you be awarded a project? Unique site conditions like limited accessibility or a location that would require additional costs on items like transportation, equipment, material storage and labor could exist. Failing to visit the site would leave you unaware that these conditions exist and that additional costs need to be factored into your bid which would cut into your profitability.

3. Be well versed and prepared

The first step in overcoming a large or particularly daunting tender submission is to split the response into different sections and plan accordingly. These sections can then be delegated to a bid team, or be worked through by you; either way ensures a methodical approach to the bid.

Everyone must be aware of the purpose of the bid and how it fits in with your organization’s strategic goals – is it a “must win” for your company? Or perhaps you are the incumbent for a contract which is part of your day-to-day business. Making sure that all staff are briefed on the scope and importance of the bid; exactly what their role is, and what is expected of them will make the process much more cohesive.

4. Follow an adequate compliance management

A well-planned and organized bid should ensure all aspects of your PQQ or tender are compliant. One of the common reasons for failing a bid is due to simply forgetting to include important supporting documents or appendices. It is a simple mistake, and one which can easily be avoided by keeping track of all supporting documents

5. Evaluate Subcontractors & Subcontractor Pricing

Getting subcontractor pricing can be complicated. You want competitive prices from your subcontractors but you also want some assurance that they can perform the work required. This is true whether it is a subcontractor you are using for the first time or one that you have worked with for years. One solution is to set up a pre qualification process for subcontractors who wish to work with you. This allows you to have a better understanding of the type of work they are capable of performing by evaluating their quality and performance on past projects.

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DIRECTIONS FOR COMBATING BID RIGGING IN PUBLIC PROCUREMENT ERA

INTRODUCTION

Bid rigging (or collusive tendering) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods or services for purchasers who wish to acquire products or services through a bidding process. Public and private organizations often rely upon a competitive bidding process to achieve better value for money. Low prices and/or better products are desirable because they result in resources either being saved or freed up for use on other goods and services. The competitive process can achieve lower prices or better quality and innovation only when companies genuinely compete. Bid rigging can be particularly harmful if it affects public procurement.

Such conspiracies take resources from purchasers and taxpayers, diminish public confidence in the competitive process, and undermine the benefits of a competitive marketplace. Bid rigging is an illegal practice in all member countries and can be investigated and sanctioned under the competition law and rules. In a number of countries, bid rigging is also a criminal offence. Bid-rigging conspiracies can take many forms, all of which impede the efforts of purchasers – frequently national and local governments – to obtain goods and services at the lowest possible price. Often, competitors agree in advance who will submit the winning bid on a contract to be awarded through a competitive bidding process.

A common objective of a bid-rigging conspiracy is to increase the amount of the winning bid and thus the amount that the winning bidders will gain. Bid-rigging schemes often include mechanisms to apportion and distribute the additional profits obtained as a result of the higher final contracted price among the conspirators. For example, competitors who agree not to bid or to submit a losing bid may receive subcontracts or supply contracts from the designated winning bidder in order to divide the proceeds from the illegally obtained higher priced bid among them.

However, long-standing bid-rigging arrangements may employ much more elaborate methods of assigning contract winners, monitoring and apportioning bid-rigging gains over a period of months or years. Bid rigging may also include monetary payments by the designated winning bidder to one or more of the conspirators. Individuals and firms may agree to implement bid-rigging schemes in a variety of ways, they typically implement one or more of several common strategies.

Bid suppression

Bid-suppression schemes involve agreements among competitors in which one or more companies agree to refrain from bidding or to withdraw a previously submitted bid so that the designated winner’s bid will be accepted. In essence, bid suppression means that a company does not submit a bid for final consideration. Bid rotation. In bid-rotation schemes, conspiring firms continue to bid, but they agree to take turns being the winning bidder. The way in which bid-rotation agreements are implemented can vary

Although bid rigging can occur in any economic sector, there are some sectors in which it is more likely to occur due to particular features of the industry or of the product involved. Such characteristics tend to support the efforts of firms to rig bids. Indicators of bid rigging, which are discussed further below, may be more meaningful when certain supporting factors are also present. In such instances, procurement agents should be especially vigilant. Although various industry or product characteristics have been found to help collusion, they need not all be present in order for companies to successfully rig bids.

Bid rigging is more likely to occur when a small number of companies supply the good or service. The fewer the number of sellers, the easier it is for them to reach an agreement on how to rig bids. Little or no entry. When few businesses have recently entered or are likely to enter a market because it is costly, hard or slow to enter, firms in that market are protected from the competitive pressure of potential new entrants.
Repetitive bidding.

Repetitive purchases increase the chances of collusion. The bidding frequency helps members of a bid-rigging agreement allocate contracts among themselves. In addition, the members of the cartel can punish a cheater by targeting the bids originally allocated to him
Few if any substitutes. When there are few, if any, good alternative products or services that can be substituted for the product or service that is being purchased, individuals or firms wishing to rig bids are more secure knowing that the purchaser has few, if any, good alternatives and thus their efforts to raise prices are more likely to be successful.

Little or no innovation in the product or service helps firms reach an agreement and maintain that agreement over time. Industry or trade associations consist of individuals and firms with common commercial interests, joining together to further their commercial or professional goals.

CHECKLIST FOR DESIGNING THE PROCUREMENT PROCESS TO REDUCE RISKS OF BID RIGGING

There are many steps that procurement agencies can take to promote more effective competition in public procurement and reduce the risk of bid rigging. Procurement agencies should consider adopting the following measures:

BE INFORMED BEFORE DESIGNING THE TENDER PROCESS

Collecting information on the range of products and/or services available in the market that would suit the requirements of the purchaser as well as information on the potential suppliers of these products is the best way for procurement officials to design the procurement process to achieve the best “value for money”. Develop in-house expertise as early as possible. Be aware of the characteristics of the market from which you will purchase and recent industry activities or trends that may affect competition for the tender. Determine whether the market in which you will purchase has characteristics that make collusion more likely to Collect information on potential suppliers, their products, their prices and their costs. If possible, compare prices offered in B2B procurement.

DESIGN THE TENDER PROCESS TO MAXIMISE THE POTENTIAL PARTICIPATION OF GENUINELY COMPETING BIDDERS

Effective competition can be enhanced if a sufficient number of credible bidders are able to respond to the invitation to tender and have an incentive to compete for the contract. For example, participation in the tender can be facilitated if procurement officials reduce the costs of bidding, establish participation requirements that do not unreasonably limit competition

DEFINE YOUR REQUIREMENTS CLEARLY AND AVOID PREDICTABILITY

Drafting the specifications and the terms of reference is a stage of the public procurement cycle which is vulnerable to bias, fraud and corruption. Specifications should be designed in a way to avoid bias and should be clear and comprehensive but not discriminatory. They should, as a general rule, focus on functional performance, namely on what is to be achieved rather than how it is to be done. This will encourage innovative solutions and value for money. How tender requirements are written affects the number and type of suppliers that are attracted to the tender and, therefore, affects the success of the selection process. The clearer the requirements, the easier it will be for potential suppliers to understand them.

DESIGN THE TENDER PROCESS TO EFFECTIVELY REDUCE COMMUNICATION AMONG BIDDERS

When designing the tender process, procurement officials should be aware of the various factors that can facilitate collusion. The efficiency of the procurement process will depend upon the bidding model adopted but also on how the tender is designed and carried out. Transparency requirements are indispensable for a sound procurement procedure to aid in the fight against corruption.

They should be complied with in a balanced manner, in order not to facilitate collusion by disseminating information beyond legal requirements. Unfortunately, there is no single rule about the design of an auction or procurement tender. Tenders need to be designed to fit the situation.

CAREFULLY CHOOSE YOUR CRITERIA FOR EVALUATING AND AWARDING THE TENDER

All selection criteria affect the intensity and effectiveness of competition in the tender process. The decision on what selection criteria to use is not only important for the current project, but also in maintaining a pool of potential credible bidders with a continuing interest in bidding on future projects. It is therefore important to ensure that qualitative selection and awarding criteria are chosen in such a way that credible bidders, including small and medium enterprises, are not deterred unnecessarily.

When designing the tender offer, think of the impact that your choice of criteria will have on future competition. Whenever evaluating bidders on criteria other than price, such criteria need to be described and weighted adequately in advance in order to avoid post-award challenges. When properly used, such criteria can reward innovation and cost-cutting measures, along with promoting competitive pricing.

RAISE AWARENESS AMONG YOUR STAFF ABOUT THE RISKS OF BID RIGGING IN PROCUREMENT

Professional training is important to strengthen procurement officials‟ awareness of competition issues in public procurement. Efforts to fight bid rigging more effectively can be supported by collecting historical information on bidding behavior, by constantly monitoring bidding activities, and by performing analyses on bid data. This helps procurement agencies to identify problematic situations. It should be noted that bid rigging may not be evident from the results of a single tender.

CHECKLIST FOR DETECTING BID RIGGING IN PUBLIC PROCUREMENT

Bid-rigging agreements can be very difficult to detect as they are typically negotiated in secret. In industries where collusion is common, however, suppliers and purchasers may be aware of longstanding bid-rigging conspiracies. In most industries, it is necessary to look for clues such as unusual bidding or pricing patterns, or something that the vendor says or does. Be on guard throughout the entire procurement process, as well as during your preliminary market research.

LOOK FOR WARNING SIGNS AND PATTERNS WHEN BUSINESSES ARE SUBMITTING BIDS

Certain bidding patterns and practices seem at odds with a competitive market and suggest the possibility of bid rigging. Search for odd patterns in the ways that firms bid and the frequency with which they win or lose tender offers. Subcontracting and undisclosed joint venture practices can also raise suspicions. The same supplier is often the lowest bidder.

There is a geographic allocation of winning tenders. Some firms submit tenders that win in only certain geographic areas. Regular suppliers fail to bid on a tender they would normally be expected to bid for, but have continued to bid for other tenders. Some suppliers unexpectedly withdraw from bidding.

LOOK FOR WARNING SIGNS IN ALL DOCUMENTS SUBMITTED

Bid-rigging conspiracy can be found in the various documents that companies submit. Although companies that are part of the bid-rigging agreement will try to keep it secret, carelessness, or boastfulness or guilt on the part of the conspirators, may result in clues that ultimately lead to its discovery. Carefully compare all documents for evidence that suggests that the bids were prepared by the same person or were prepared jointly.

LOOK FOR WARNING SIGNS AND PATTERNS RELATED TO PRICING

Bid prices can be used to help uncover collusion. Look for patterns that suggest that companies may be coordinating their efforts such as price increases that cannot be explained by cost increases. When losing bids are much higher than the winner’s bid, conspirators may be using a cover bidding scheme.

LOOK FOR SUSPICIOUS STATEMENTS AT ALL TIMES

When working with vendors watch carefully for suspicious statements that suggest that companies may have reached an agreement or coordinated their prices or selling practices. Spoken or written references to an agreement among bidders.

LOOK FOR SUSPICIOUS BEHAVIOUR AT ALL TIMES

Look for references to meetings or events at which suppliers may have an opportunity to discuss prices, or behavior that suggests a company is taking certain actions that only benefit other firms. Forms of suspicious behavior could include the following: Suppliers meet privately before submitting bids, sometimes in the vicinity of the location where bids are to be submitted. Suppliers regularly socialize together or appear to hold regular meetings.

STEPS PROCUREMENT OFFICIALS SHOULD TAKE IF BID RIGGING IS SUSPECTED

If you suspect that bid rigging is occurring, there are a number of steps you should take in order to help uncover it and stop it. Have a working understanding of the law on bid rigging in your jurisdiction. Do not discuss your concerns with suspected participants. Keep all documents, including bid documents, correspondence, envelopes, etc.

Keep a detailed record of all suspicious behavior and statements including dates, who was involved, and who else was present and what precisely occurred or was said. Notes should be made during the event or while they are fresh in the official’s memory so as to provide an accurate description of what transpired. Contact the relevant competition authority in your jurisdiction. After consulting with your internal legal staff, consider whether it is appropriate to proceed with the tender offer.

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5 Reasons Why Bids Fail!

One of the often common questions we are faced with is “why did my bid fail?” Companies bidding for contracts will inevitably encounter failure at some point, but is important to understand the reasons a submission was unsuccessful. Always assuming you have selected an appropriate bid in the first place and priced it competitively, you must then persuade your prospective client that you are a capable organization with the depth of resource, the expertise, the empathy and the solution to meet with their objectives. Let’s have a glance over few points and make a conclusion:

  1. Research your potential customer thoroughly-To make your bid more engaging you must demonstrate a clear understanding of the corporate objectives of your company i.e. what is the rationale behind. Show that you have taken the trouble to understand them and mention their goals often. Provide details of how your products or services will help them achieve those aims, no matter in how small a way that might be. By doing this, you will help yourself to observe the first rule which is to be less generic. Have a Lucid Approach rather than a confusing one!
  1. Follow the Specifications ardently-The specification is your guide to completing the tender and not following it will inevitably result in failure. Make notes and pay attention to specific areas such as word count, font type, layout and style as these often trip companies up. Any aspect which is not adhered to is a potential area the evaluator will use to exclude you. As procurement procedures become more competitive, the contracting authority will look for any reason to narrow down the field, so stick to the specification.
  1. Have Conclusive Evidence-Each point you make within a submission must be backed up with evidence. You must be able to explain exactly how your services will benefit the contract. Without enough convincing evidence the contracting authority cannot be sure of the quality of your bid and you will likely lose out to a competitor.
  1. Do not be More Generic-Whilst this may appear to be self-evident, you will be surprised by the number of bids we read that are simple ‘cut and paste’ or template driven responses. Here the solution is straightforward; stop talking about you and start talking about them. If you mention your own corporate plans more than you do theirs, you are writing a bid that will fail. The more often the reader sees their own name the more they are engaged with the text. Ultimately, the bid is not about you – it is about them.
  1. Not matching the funder’s priorities-As with the eligibility criteria, a common mistake is that organizations apply indiscriminately to a variety of funders, without first checking that the funder’s priorities match the work they want funded. The funder’s priorities are the specific causes and areas of work they wish to fund.  For example, two different funders may each fund projects for the benefit of children and young people: one funder prioritizes sports projects whereas the other prioritizes creative arts.  If a charity working with children and young people applies to the creative arts funder for a sports project, they will not be successful.

 

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India Market Entry Services: Ingress to Business in India

India has already marked its presence as one of the fastest growing economies of the world. It has been ranked among the top 10 attractive destinations for inbound investments. Since 1991, the regulatory environment in terms of foreign investment has been consistently eased to make it investor-friendly. India, with a young skilled workforce, high growth rate and deregulation being undertaken by the government, is set to become an important destination for market entries. But the higher number of competitors and dominance’s of market forces in India makes it difficult for entities to have a hold into the captive forces of Indian Market industry.

Tenders info India Market Entry Services was inbuilt to stop all your barriers and have a valuable market set up which not only helps to lower down the stress of doing business in India but helps it to get done in a virtuous manner. India Market Entry services enables you to understand the Indian market forces by inculcating deep feasibility studies which includes Financial, Project, Market, Economic and other feasibility reports.

Indian market is not set up with only concrete facts and figures which lets to build a base to incorporate the business; But on the other hand as we know that India is a land of building endearment of relationships. Thus India Market Entry services enables you to build strong business relationships in order to have an effective hold of the market forces and let you to have an ease of doing business.

Knowing the business culture and understanding the market trends is a tedious process. In this dynamic business scenario it really becomes tough to have a nick and peck of time and thus to remain updated. India Market Entry Services  helps you to break through barriers, it enables you to understand the business culture, the procedures and the trends. It gives you an advantage by analyzing your business and helping you establish the ideal route to market.

Tenders Info India Market Entry Services stretches its wings to let you get engulfed into the following Services by providing aids into Indian Business Market:

  • Market Intelligence and Industry Analysis
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  • Opportunity Study
  • Greenfield Set-up
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  • Company Incorporation & Trademark Filings
  • Location Analysis

Various Sectors in the Indian Market needs a specialization of facts and a build up support to understand the business in a better way. Indian market is sector specific and thus needs a deeper knowledge about each and every sector to know your business flow in the manner as per your vision. Tenders Info India Market Entry Services deep en roots itself in the following business sectors namely:

  • Automotive
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And Many More……!!

So in order to have a Better Market understanding and thus creating a right set up of your Business in Indian Market  Tenders info India Market Services ease down your needs to let you have a better and smooth way of establishing business in India.

For More Details Do Visit our Website: https://www.tendersinfo.com/indiaentry/

For any upcoming queries and suggestions do write us on: jatin.a@tendersinfo.com

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