Writing the bid for tender submission is a time consuming, complicated and includes lots of documentation. And this is mostly true when you are in your initial stages of bidding for contracts. At this stage it is obvious to make mistakes as you are new to the understanding of the process.
However, to make your process simpler we have pen down certain common mistakes that you may encounter while writing your bid proposals.
- Not reading the Tender Specification Carefully:
The buyer can understand from your bid proposal that the supplying organization has not read the tender specification correctly or you have not answered the asked question correctly. Because when you don’t read the specification correctly you make mistakes while drafting your response for the same. Chances are you might miss to mention certain important information that was asked by the buyer. Therefore, make it a priority to read the tender specification carefully. Make a note of all the specifications and review them once you are ready for submission. Take this as a guide to avoid missing out on important information in the tender document.
- Failing to attach important documents to the proposal:
Bidding for tender requires lots of documentation and attachments. The buyer may require your statement of methods, company’s turnover details and the list goes on. Failing to attach any of the documents asked by the buyer your bid may prove non-compliant. Therefore, to avoid such scenario make sure you have all your documents maintained and updated with the latest information. Maintain a check list of all the important documents and review it once before submission to avoid.
- Not Doing your Research :
Today we don’t buy anything without a prior research, and contracts should not be a different scenario. Research the buyer’s profile thoroughly for – what are their aims, objectives and goals for the contract? Adapt this habit as among the winning strategies for your contracts. Along with buyers also research the competitors. How can you differentiate yourself, and what makes your organization stand out? This should be portrayed in your bid proposal and should be a clear message.
4. Taking Note Word limit Page:
This is some minute details that tend to be overlooked when we pen down to write the bidding proposals. Often the companies or the bid team of the organization fail to read the tender instructions and can skip past the page limit or the word count mentioned in the tender specification. This can create a bad impression of your organization even if you have a great deal to offer. It is always recommended to read the document carefully and take note of things that are asked for and only then draft your responses within the specified word limit for that question.
- Assuming the buyer knows you and your organization
It is so often that we might get the chance to work with the same buyer yet again in our next bid. That is all great that you have a cordial relationship in place. But still make sure you tender go into detail while writing your proposal. Assuming that the buyer has no previous knowledge of your business, the buyer will ultimately judge you on your tender presentation and you’re offering and not on the cordial relationship. Therefore, make sure you don’t assume anything and write the proposal as if it’s a completely
Take these above points as guiding tips when you start writing your bid proposals. These are some of the common mistakes one might make while writing bid proposal but can cost you high. Ultimately you will be judged on the proposal you submit to the evaluator so why not make it error free fine print
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