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United Kingdom: Scottish Government to Implement Cluster Structure for Invitations to Tender
Publish Date : 17-Nov-2009
The Scottish Government has reviewed its internal processes as to how its Invitations to Tender (ITT) will be conducted in future having received feedback from its marketing framework rosters. The new procedures will begin this month. As a result, the ITT’s will now be ‘clustered strategically’ with an outline of each campaign topic and purpose being detailed within the ITT. Roster agencies will then be appointed by discipline and by cluster.
The new system will mean that agencies will have fewer tenders to bid for which will lessen their workload. They will however be given further capacity for resource planning which the Government hopes will allow agencies more scope for a future ‘strategic, holistic approach’ to the tender and allow them the opportunity to demonstrate specialist skills and understanding. As a result, each ITT will require that a written, strategic response is submitted including current headings and financial information alongside planning and insight. The evaluation panel will then use the proposal and the agency’s presentation to assess strategy, creativity, efficiency and the competency of each agency in interpreting their brief.
Technical and financial percentage scoring and weighting will be shown on each ITT and key criteria for each specified. Within the financial section the evaluation panel will also assess the rates proposed by each agency to assess overall value for money. The winning agency will take on the cluster which will in most cases comprise of no more than five topics for the cluster to be manageable. The Government also plans to review the tendering process as the system progresses and will look for feedback from each cluster.
The first cluster for which ITT’s are to be submitted is for the HISMS Risk Behaviours Marketing communications brief which comprise Smoking Cessation and Legislation change, Alcohol Behaviour Change, Minimum Pricing, Parents activity, Alcohol Awareness Week and Sexual Health (includes LLRC.) Submissions, including creative are to be submitted by the third week in January and will require presentations by end of January. The second cluster submissions will be issued in February for Greener/Climate Change and will include marketing communications, PR and Digital ITTs.
